Administrative Documentation Checklist Guide | Health, Safety and Environment Office - The Hong Kong University of Science and Technology

Training for non-laboratories staff

Training for laboratories staff

Documentation

A. Are the following documents/records available, kept or in use?

Assessment and Inspection reports	Hygiene monitoring reports Manual Handling assessment reports Workplace Hazard Evaluation Reports HSEO Safety Improvement Report Inspection reports and relevant emails
Permits to work records	Confined Space Entry permits Hot Work permits Pesticides applications permits Food permits
Safe working procedures/ arrangements/ instructions	Specific operation procedures for hazardous equipment Hot Work permits Pesticides applications permits Food permits
HKUST Health and Safety Documents	Safety and Environmental Protection Manual Emergency Response Procedures Procedures for Disposal of Chemical Waste Safety and Environmental Protection Manual Safety Requirement Summary
Relevant (statutory required) reports, forms and other information (current and displayed where is necessary)	Authorized competent persons for mounting abrasive wheel Lifting gear and appliances test certificate Pressure vessel test certificate First- aider names list
Departmental Safety Program Manual	Staff training records and safety induction / orientation records Incident/Accident records and reports Safety Committee and Organizational structure Safety Clearance Forms Other relevant documents listed above

Training for Non-lab

B. Training checklist for non-lab work areas /operational staff

Activity	Required Training	Required Program
Do you work with hazardous chemicals?	Chemical Safety for Operational Staff	Chemical Safety Program
Do you provide first aid services	First aid Training	OSHR (First Aid)
Do you operate pressure system?	Pressure Safety Training	Pressure Safety Program
Does your area have any confined spaces that you must enter?	Confined space entry	Confined Space Program F&IU (Confined Space Regulation)
Do you operate industrial trucks (e.g. forklift, etc.)?	Safe Operation of Forklift Truck
Do you use respirators of any kind?	Respiratory Protection	Respiratory Protection Program
Does your area have fire extinguishers for your use?	Fire Safety and Fire extinguisher use	Emergency response procedures
Are you required to use SCBA in your duties?	SCBA Training SCBA Refresher	Emergency response procedures Confined Space Program
Does your area have abrasive wheel?	Competence training in mounting of abrasive wheel	F&IU (Abrasive Wheels) Regulations
Do you need to conduct manual handling risk assessment?	Manual handling Risk Assessment Training	OSHR (Manual Handling)

Training for labs

C. Training checklist for laboratories

Activity	Required Training	Required Program
Do you use chemicals in your laboratory?	Chemical Safety in the Laboratory Hazardous Waste Management	Chemical Safety Program
Do you use infectious agents, human blood, body fluids or tissues, or other biohazards in your laboratory?	Biological Safety	Biological Safety Program
Do you use radioisotopes in your laboratory?	Radiation Safety with Unsealed Radioactive Materials	Radiation Safety Program
Do you work with radiation sources?	Radiation Safety with sealed Radioactive Materials and Irradiating Apparatus	Radiation Safety Program
Does your laboratory use respirators?	Respiratory Protection	Respiratory Protection Program
Does your laboratory use laser system of class 3 and 4?	Laser Safety Training	Laser Safety Program
Are there fire extinguishers in your laboratory or the corridor for your use?	Fire safety and use of fire extinguisher	Emergency response procedures